Enterprise Content Management
Take control of your business
DocuWare, delivered by SG Solutions, gives your organisation one place to capture, govern, automate, and act on the information that runs your business — so you stay in control even when the market around you does not.
20,000+ organisations across 100+ countries trust DocuWare. SG Solutions has been delivering DocuWare in Malta for over 25 years.
Stop losing hours to paperwork
For operations managers, department heads, and end users
Your team is too good to spend their day searching for documents. Every hour spent hunting for an invoice, chasing an approval, or re-entering data that already exists somewhere is an hour not spent on your actual business. DocuWare ends that.
“I can’t find that invoice — it’s somewhere in my email or on someone’s desktop.”
“Every approval requires three emails and a phone call.”
“When someone is on leave, their work just stops.”
Find anything in seconds
Every document captured, indexed, and searchable from any device.
Automate the repetitive work
Approvals, routing, and notifications run automatically.
Keep work moving
Workflows run in the system, not in people’s heads.
A typical DocuWare user recovers 30–60 minutes per day — a full working week saved every month, across a team of ten.
Know your data. Protect it. Prove it.
For CFOs, compliance officers, IT directors, and legal counsel
If a regulator called tomorrow, how long would it take you to respond? Data governance is not a technology problem — it is a business risk. DocuWare changes the answer from “days” to “minutes.”
“We had an audit and spent three days pulling documents together.”
“Someone left the company and took critical knowledge with them.”
“We’re not confident we’re meeting our data retention obligations.”
A single source of truth
Every document lives in one governed place. No duplicates, no missing files.
Complete audit trails
Every access, edit, and approval is logged automatically.
Retention that enforces itself
Set policies once. DocuWare manages them.
Role-based access control
Staff see only what they need to see.
Knowledge that stays
When a key employee leaves, the documents and history stay with the business.
Instant regulatory response
Respond to audits or legal discovery in minutes, not days.
Processes that hold when the rules change
For CEOs, COOs, operations directors, and process owners
Markets move. Regulations shift. Staff turn over. DocuWare puts your processes in the system, where they run reliably today and adapt precisely when tomorrow demands it.
“When our compliance requirements changed, it took us two months to update our approval process.”
“We lost institutional knowledge when three people left in the same quarter.”
“Our process works — but only because the right people are in the office.”
Processes in the system
Approval chains and escalation rules run automatically, independent of any individual.
Adapt in hours
Update a workflow in DocuWare — no IT project, no weeks of waiting.
Visibility at every step
See exactly where every document is in your process.
Your documents hold more data than you are using
For CFOs, finance directors, data analysts, BI teams, and IT directors
A PDF invoice contains a supplier name, an amount, a due date, line items, a VAT number, and a payment reference. None of that is usable until someone reads it and re-types it. DocuWare reads it automatically and puts the data exactly where it needs to go.
“We receive 200 invoices a month and someone manually enters each one into the system.”
“Our ERP has great data — but only from the moment of entry.”
Intelligent capture
DocuWare reads invoices, contracts, forms, and delivery notes and extracts defined fields automatically.
Workflow triggers
Extracted data triggers the next step automatically, without human intervention.
Feed your data warehouse
Push structured data to your ERP, CRM, or lakehouse.
How to take control of your business
For CEOs, CFOs, department heads, and business owners
You don’t need an enterprise application for every business problem — you need the right solution at the right cost. SG Solutions builds purpose-built solutions on DocuWare, live in weeks, not months.
Leasing Management System — live
Centralised lease repository, automated renewal alerts, approval workflow, full audit trail, portfolio dashboard.
Contract Management System — live
Intelligent capture of parties and obligations, expiry alerts, version control, role-based access, instant retrieval for audits.
Quality Management System — live
Controlled document library, approval workflow, non-conformance tracking, audit-ready evidence packs, training records.
More solutions coming. If you have a business problem that does not yet appear here, speak to us — we may already be building it.
DocuWare is the world’s leading provider of intelligent document recognition, content management, and workflow automation. With over 25 years of document management experience and DocuWare’s 20,000+ customers across 100+ countries, SG Solutions simplifies your work through digitising, automating, and transforming key business processes.